Coaching: Sustain · Core
Make the practice run without you
Capability work succeeds when it no longer depends on one person. Hand over ownership, build it into routines and step back.
About 5-15 daysEvergreenLast reviewed 5 November 2026
Who this applies to
- Skills it builds
- Leadership and coaching
- PM types
- All
- Product types
- All
- Starting points
- All
- Ways of working
- All
- Experience
- Intermediate (1 to 4 years)Experienced (5+ years)
- Size of organisation
- All
Steps, by experience
Beginner (under 1 year)
- List everything you do to keep the practice going.
- Find an owner for each item.
- Build key practices into normal routines, such as planning and reviews.
- Hand over gradually and support the new owners.
- Check after a few months that things still run.
Intermediate (1 to 4 years)
- Make community leaders and coaches self-sufficient.
- Secure ongoing time and budget.
- Write down how the practice is run.
Experienced (5+ years)
- Embed product practice into how the organisation is managed.
- Grow the next generation of practice leaders.
- Plan your own exit from the work.
Who can do this
Owner: Product manager
Can be delegated to
- Senior leader / sponsor: Secure ongoing time and budget
Tool examples
- Confluence
- Document how the practice runs and who owns each part.
- Notion
- Keep a handover checklist.
Definition of done
- Owner for each part of the practice
- Practices built into routines
- Practice running without you
Common pitfalls
- Staying the single point of failure
- Handing over without support
- No ongoing budget